| Employee | Monthly gross | Annual package | Salary paid | Bonus | Total (FY) | Salary trend |
|---|
Gratuity by employee
Vested = legally payable now (≥5 yrs). Accruing = building up on newer staff.
| Name | Type | Joined | Left | Gross / mo | Basic | Status |
|---|
| Candidate | Role | CTC | Join date | Stage | Docs |
|---|
Flow: create candidate → send offer (they get a link to accept & upload docs) → review docs → onboard on join date (creates the employee, salary, appointment letter & portal login).
Pending requests
Casual → deducts CL, Sick → deducts SL (medical certificate attached), Unpaid → no deduction.
| Employee | Dates | Days | Type | Reason | CL / SL |
|---|
Balances
CL & SL each accrue 1 day/month (cap 12); both lapse at year-end. Click a name to view/adjust the ledger.
| Employee | CL | SL |
|---|
| Employee | Last working day | Reason | Net | Status |
|---|
Initiate → review the itemised statement (each line shows its reasoning) → approve → Deepak pays (or mark paid) → close to finalise the exit. Generates relieving letter, experience certificate & settlement statement.
| Employee | Gross | PF | TDS | Bonus | Loan | Net Pay | Status |
|---|
Pick a month and click Generate. TDS & bonus are editable per row (or bulk-upload the accountant's TDS sheet in Uploads).
| Name | Since | Status |
|---|
| Contractor | Invoice # | Date | Base | GST | TDS | Net Payable | Status |
|---|
| Date | Description | Category | In | Out | Balance |
|---|
Bank ↔ Sheet Reconciliation
Each employee's actual bank payments vs the accountant's net, totalled per financial year. Monthly timing washes out; only genuine annual gaps are 🚩 flagged for your account team.
Portal logins & roles
You (owner) approve payroll here. Others log in at /payroll/portal: Accountant updates TDS + downloads data · Payments (Deepak) transfers approved salaries · Employees see their salary, loans & payslips.
| Name | Role | Linked employee | Status |
|---|
| What | Month | Total salary | From HDFC | Fronted | Owed to | Owed | Status |
|---|
| Employee | Reason | Amount | Receipt | Submitted | Status |
|---|
| Employee | Principal | Disbursed | ₹/month | From | Status | Notes |
|---|
Upload accountant sheets & statements
TDS & GST calculation sheets, and monthly bank statements. Stored per month for your records and reconciliation.
| Type | Month | File | Uploaded |
|---|
Company details (for payslips)
Name, address and logo printed on every payslip.
Address, phone, website & signatory are printed on payslips, offer / appointment letters, relieving letters & settlement statements.
Public holidays
Printed on the calendar the team sees; days that fall inside a leave request aren't counted as leave.
| Holiday | Date |
|---|
Special leave
Paid, approval-gated leave that doesn't touch CL/SL. Set the maximum days for each.
Maternity 182 = 26 weeks (Maternity Benefit Act). Bereavement is for death of a blood relation; paternity has no statutory minimum for private firms.
Company & statutory settings
These drive every calculation. Confirm the current-year statutory values with your CA.
Professional Tax is state law and changes periodically — these are sensible defaults; confirm your state's current slab with your accountant, or use the override to set an exact monthly amount. PF & ESI are central (same across India).
Team & admin access
Give trusted staff full admin access with their own email & password. Admins can do everything you can (run payroll, employees, settlements) — only the account owner can add or remove admins.
Salary components
Define extra pay components (Conveyance, Medical, LTA, etc.). They appear as fields when you set an employee's salary. Earnings add to gross; deductions reduce net.